A refer a friend email template is a professional message used to recommend someone you know for a job, opportunity, or role within a company or network.
If you’ve ever been asked to refer a friend—or wanted to introduce a talented colleague—you know how important it is to sound confident, clear, and credible. The right wording can strengthen your professional reputation while helping someone else move forward.
In this guide, you’ll find practical guidance, do’s and don’ts, and ready-to-use refer a friend email template examples designed for busy professional women who value clarity and professionalism.
Key Elements of a Refer a Friend Email Template
A strong refer a friend email template follows a clear structure that makes your recommendation easy to understand and act on. Each element plays a role in building trust and credibility.
- Subject line – Clearly states the purpose of the email. Example subject: Referral Recommendation for [Candidate Name]
- Professional greeting – Addresses the recipient respectfully. Example greeting: Dear [Hiring Manager’s Name],
- Connection context – Explains how you know the candidate and why you’re reaching out. Example: I’m writing to recommend a former colleague I worked with at [Company Name].
- Brief endorsement – Highlights relevant skills, experience, or achievements. Example: She consistently exceeded performance goals and led cross-functional projects.
- Call to action – Encourages the next step. Example: I’d be happy to connect you both if helpful.
- Professional closing and signature – Ends on a courteous note. Example closing: Best regards, [Your Name]
Using these elements keeps your refer a friend email template concise while still impactful, setting the stage for the tips that follow.
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Do’s and Don’ts When Writing a Referral Email
Even a simple refer a friend email template benefits from thoughtful choices. These guidelines help protect your professional credibility while supporting your referral.
Do’s
- Do be honest and specific – Clear examples build trust in your recommendation.
- Do keep it concise – Busy professionals appreciate direct communication.
- Do align skills with the role – Relevance strengthens the referral.
- Do maintain a professional tone – Your reputation is part of the recommendation.
Don’ts
- Don’t exaggerate qualifications – Accuracy matters for long-term credibility.
- Don’t overshare personal details – Keep the focus on professional fit.
- Don’t pressure the recipient – A referral is a suggestion, not an obligation.
Following these do’s and don’ts ensures your refer a friend email template feels confident and respectful, making it easier to move into real-world examples.
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Sample Refer a Friend Email Templates
The examples below show how to adapt a refer a friend email template for different situations. Each is concise, professional, and easy to customize.
Referral Email Template for a Job Opening
Use this template when recommending someone for an open role at your company.
Subject: Referral Recommendation for [Candidate Name]
Dear [Hiring Manager’s Name],
I hope you’re doing well. I wanted to recommend [Candidate Name] for the [Job Title] position currently open at [Company Name]. We worked together at [Previous Company], where I saw firsthand her ability to [specific skill or achievement].
I believe her experience in [relevant area] would be a strong match for your team. Please let me know if you’d like an introduction or additional information.
Best regards, [Your Name]
This refer a friend email template works well for internal referrals and formal hiring processes.
Referral Email Template for Networking or Introductions
This version is ideal for connecting a friend with a professional contact.
Subject: Introduction Recommendation for [Candidate Name]
Dear [Recipient’s Name],
I hope this message finds you well. I’m reaching out to introduce [Candidate Name], a professional I greatly respect and believe you’d enjoy connecting with. She has a strong background in [industry or skill] and is currently exploring new opportunities.
I thought this introduction could be mutually beneficial. Please let me know if you’re open to connecting.
Warm regards, [Your Name]
This flexible refer a friend email template supports relationship-building without pressure.
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Referral Email Template for Employee Referral Programs
Use this format when submitting a referral through a formal employee program.
Subject: Employee Referral: [Candidate Name] for [Job Title]
Dear [HR or Hiring Team],
I’d like to formally refer [Candidate Name] for the [Job Title] role. We’ve worked together for [time period], and I’ve consistently seen her demonstrate strong skills in [key competency].
I’m confident she would add value to the team and align well with the company culture. Thank you for considering this referral.
Sincerely, [Your Name]
Each refer a friend email template can be adjusted based on tone, relationship, and company culture.
Formatting Tips for a Polished Referral Email
Presentation matters just as much as wording in a refer a friend email template. Clean formatting makes your message easier to read and more professional.
- Use a standard font like Arial, Calibri, or Times New Roman.
- Keep paragraphs short with clear spacing.
- Use a simple email format or PDF if submitting formally.
- Match tone to context—formal for hiring managers, conversational for networking.
A well-formatted refer a friend email template reflects attention to detail and professionalism, which naturally leads to common questions professionals ask.
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FAQs
How do I write a professional refer a friend email template?
Keep it polite, concise, and specific. Include how you know the candidate, why you’re recommending them, and a clear next step.
What should I avoid when writing a refer a friend email template?
Avoid exaggeration, emotional language, or irrelevant personal details. Focus on professional qualifications and fit.
Can I send a refer a friend email template by email instead of a form?
Yes. Many referrals begin with email, especially for networking or informal recommendations. Use a clear subject line and professional signature.
How long should a referral email be?
Most effective referral emails are between 150–250 words, long enough to add value without overwhelming the reader.
These answers help clarify how to use a refer a friend email template confidently and correctly.
Conclusion
A thoughtful refer a friend email template allows you to support others while maintaining your professional credibility. With the right structure, tone, and formatting, your recommendation can open meaningful doors.
For professional women navigating careers and connections, having ready-to-use templates saves time and builds confidence. Explore more professional templates on MsCareerGirl.com, and don’t forget to bookmark or share this guide with your network.
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