A two weeks notice letter template is a professionally structured letter used to formally inform your employer that you intend to resign from your position, providing the standard notice period of two weeks.
Submitting a two weeks notice demonstrates professionalism, allows for a smooth transition, and maintains a positive relationship with your employer. This is essential for career growth, networking, and future references.
This guide covers key elements, practical tips, sample templates, formatting advice, and FAQs to help professional women resign gracefully and confidently.
By the end, you’ll have ready-to-use templates and guidance for crafting a polished, courteous notice letter.
Key Elements / Guidelines
A professional two weeks notice letter should include:
- Header / Date: Include your name, address, date, and employer details.
- Greeting: Politely address your manager. Example: Dear [Manager’s Name],
- Opening Line: State your intention to resign and provide notice. Example: I am writing to formally submit my two weeks notice from my position as [Job Title] at [Company Name].
- Last Working Day: Clearly mention your final working day. Example: My last day of work will be [MM/DD/YYYY].
- Expression of Gratitude: Thank your employer for the experience and opportunities.
- Offer of Transition Assistance: Optional but recommended. Example: I am happy to assist with the transition during my notice period.
- Closing Statement: End politely and professionally. Example: I wish the company continued success.
- Professional Sign-Off: Example: Sincerely, [Your Name]
Including these elements ensures clarity, professionalism, and preserves positive relationships.
Check out more resignation letter templates.
Tips / Do’s and Don’ts
Do’s:
- Do be concise: Keep the letter short, typically 1–2 paragraphs.
- Do maintain a positive tone: Focus on gratitude and professionalism.
- Do provide exact notice dates: Specify your last working day clearly.
- Do offer assistance: Helps ensure a smooth handover and leaves a good impression.
Don’ts:
- Don’t include negative comments: Avoid criticism of colleagues or the organization.
- Don’t overshare personal reasons: Keep the explanation brief and professional.
- Don’t delay giving notice: Submit the letter promptly once you’ve decided to resign.
Sample Templates
Here are practical two weeks notice letter template examples:
1. Basic Two Weeks Notice Letter
Subject (if emailed): Two Weeks Notice – [Your Name]
Dear [Manager’s Name],
I am writing to formally submit my two weeks notice from my position as [Job Title] at [Company Name]. My last day of work will be [MM/DD/YYYY].
I sincerely appreciate the opportunities and experiences I have gained during my time here. I am happy to assist with the transition during my notice period to ensure a smooth handover.
Thank you for your guidance and support.
Sincerely,
[Your Name]
Check out director resignation letter template.
2. Two Weeks Notice With Appreciation
Subject: Notice of Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name], effective [MM/DD/YYYY].
I am grateful for the support, mentorship, and experiences I have gained while working here. I will do my best to ensure a smooth transition during my remaining time.
Warm regards,
[Your Name]
3. Email Two Weeks Notice for New Opportunity
Subject: Two Weeks Notice – [Your Name]
Dear [Manager’s Name],
I am writing to formally provide my two weeks notice from my role as [Job Title] at [Company Name]. My last working day will be [MM/DD/YYYY]. I have accepted a new position that aligns with my career goals.
Thank you for the guidance and opportunities provided. I am committed to supporting a smooth transition during this notice period.
Best regards,
[Your Name]
Check out resignation letter template for new job.
Formatting Tips
- Font & Size: Professional fonts such as Arial, Calibri, or Times New Roman, size 11–12pt.
- Spacing: Single spacing within paragraphs, double spacing between paragraphs.
- Tone: Polite, professional, and concise.
- Delivery: Can be sent via email or printed letter depending on company policy.
FAQs
How do I write a professional two weeks notice letter?
State your resignation clearly, provide your last working day, express gratitude, and offer transition support.
Is two weeks notice standard?
Yes, it is the typical professional standard, though some companies may request longer notice.
Can I submit notice via email?
Yes, email is acceptable if formal letter submission isn’t required.
Should I include the reason for leaving?
Keep it brief and positive. Detailed explanations are optional but avoid negative commentary.
How do I maintain professionalism during my notice period?
Remain focused, complete tasks, assist with handovers, and maintain a positive attitude.
Conclusion
A two weeks notice letter template helps professional women resign with confidence, maintain positive relationships, and ensure a smooth transition.
Explore more professional templates and career guidance on MsCareerGirl.com, and bookmark this guide for all your resignation and notice letter needs.
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